Procedure for onsite meetings at FETA office

PURPOSE

The purpose of this procedure is to minimise the risks of being exposed to COVID-19 for employees and FETA members attending onsite meetings at the FETA offices.  This procedure applies to members of ADCAS, BCIA, BRA, BFCMA, HPA and HEVAC.

INTRODUCTION

With the impact of COVID-19 still with us, and individuals having a differing approach to risk, we have designed this procedure to minimise peoples’ concerns in attending meetings at our offices, without being overburdensome on the requirements.

We continue to monitor the Government’s guidance on dealing with COVID-19 and will update this procedure as necessary.

The latest version of this guidance will be on our website.

PROCEDURE

Prior to arrival

All attendees will be directed to the online version of this procedure in the meeting invitation.

Please do NOT attend a meeting at FETA if you have symptoms of a respiratory infection, including COVID-19 even if you tested negative to a Lateral Flow Test.
 

Arrival for the meeting

The offices operate a social distancing policy, wherever possible.

Toilets are for one person at a time.

The meeting

The room has a mechanical ventilation system that will be on, and we have a CO₂ monitor.

The room will have been laid out to enable social distancing for small meetings, and hand sanitisation is provided.

It is assumed that all meetings will be hybrid so members can join virtually.  The meeting room can currently hold a maximum of 23 people.

Lunch

This will be hosted through the door and to the left.  Coffee and tea will be provided in the same area.

Handwashing

We encourage regular handwashing while at the FETA office.

End of the meeting

The team will clear the meeting room once members have left.

Updated 11 April 2023